Executive Assistant

Company Introduction

Gateway Platforms Pvt Ltd:

Gateway Platforms Is The Parent Company. We Are a Platform That Brings People, Ideas, And Resources Together To Create And Move Mountains In The World, Making It a Better Place. The Two Initiatives You Will Be Working On Primarily Under GPPL Are

TEDxGateway

As Asia's largest TEDx program, TEDxGateway sparks global conversations by uniting top minds to share their ideas and innovations. We provide a stage for groundbreaking ideas, inspiring thousands and catalyzing change across various sectors.

EDGE Community

EDGE Community is our digital private members community for thought leaders and change-makers, offering exclusive events, masterclasses, and networking opportunities to foster personal and professional growth among future leaders.

What You'll Do

• Schedule Management: Coordinate and manage the founder’s appointments, meetings, and events, ensuring smooth operations.
• Travel Coordination: Plan and organize the founder’s travel logistics, including flights, accommodations, and transportation for efficient and stress-free travel.
• Meeting Preparation: Handle meeting logistics, prepare necessary documents, and ensure meetings are well-organized and productive.
• Information Management: Manage incoming calls and messages, promptly relaying important information to keep the founder well-informed.
• Email Management: Oversee the founder’s inbox, respond to key emails, maintain confidentiality, and ensure timely communication.
• Foster Communication: Facilitate effective communication and coordination with internal teams, promoting collaborative efforts and streamlined operations.
• Adaptability: Thrive in a fast-paced environment, adjusting to changing priorities and taking on new tasks as needed.
  
  

What We Seek

• Experienced Professional: Able to work independently and manage the needs of various stakeholders efficiently.
• Educational Background: A Bachelor’s degree or equivalent in a relevant field.
• Executive Assistant Experience: 5+ years of experience supporting senior leaders, demonstrating professionalism and expertise.
  
  

What You'll Need

• Strong Relationship Skills: Proven ability to build and maintain professional relationships with diverse stakeholders.
• Organizational Proficiency: Skilled in using tools like Trello, Notion, and Airtable, with excellent organizational and time-management skills.
• Candidates having experience in events/ exhibitions industry are highly preferable. Hospitality background will also do. Although candidates from other industries are also welcome.
  
  

We are looking for a responsible Executive Assistant to perform clerical tasks in a well-organized and timely way. You will need to act proactively and without guidance while understanding the needs and characteristics of people with whom you work with.